City Clerk

Duties

The City Clerk is responsible for preparation and distribution of the agenda for each meeting of the Board of Commissioners. The City Clerk also records the official action at the Board meetings and prepares the minutes. 

The City Clerk is designated as the official Custodian of all City records. Pursuant to KRS 83A.085 every city in Kentucky except first-class cities, must establish the office of City Clerk by ordinance.

City of Frankfort City Hall

Appointment & Responsibilities

City Clerks are appointed city officials. The duties of Frankfort’s City Clerk are established by ordinance pursuant to KRS 83A.085. The Clerk is in charge of maintenance and safekeeping of permanent city records.

 As “official custodian” or “custodian” pursuant to KRS 61.879-61.884 (Open Records Act) the Clerk is responsible for accepting Open Records Requests and providing requested information as permitted by law. Open Records Requests should be submitted as follows: 

Regular Mail:

City of Frankfort - Attention: Chermie Maxwell
P. O. Box 697
Frankfort, KY  40602  

Email: Chermie Maxwell - cmaxwell@frankfort.ky.gov

Fax:  (502) 875-8502 - Attention: Chermie Maxwell 


Seal of the City

The City Clerk has possession of the seal of the city and attests the Mayor’s signature. The Clerk is responsible for the City complying with legal advertising and notification requirements per KRS Chapter 424, and for the codification of City ordinances.

Related Documents

  1. Open Records Request Form
  2. Policy Governing Inspection of the Public Records of the City of Frankfort (PDF)
  3. Attorney General Open Records and Open Meeting Advisory 6-24-21
  4. 2021 Attorney General Open Records Open Meetings Guide
  5. City of Frankfort Title VI Plan (PDF)
  6. 2023 Board of Commissioners Meeting Schedule