Business - Bids

Bus Shelter- Addendum #1: 2202101-67

Description:                        Bus Shelter Purchase

Pre-bid Conference:         None

Bid Deadline:                      December 16, 2020

Bid Delivery:                       December 16, 2020

PHYSICAL BIDS: All bids must be turned in to the Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY, no later than 2:00 pm EST on date of bid opening. Bids cannot be accepted at any other location. Bids must be received by the designated date and time and none will be considered thereafter.

Bidders are to submit physical bids in a sealed envelope; the bidder is advised to clearly mark the sealed bid with the bid number and description listed above. The City of Frankfort, Kentucky is not responsible for the premature opening of, or the failure to open, a sealed bid not properly addressed or identified.

ELECTRONIC BIDS: Electronic Bids submitted through DemandStar will also be accepted for this project. Bids must be signed and submitted in same required format. Submit one (1) electronic copy if using E-Bidding. After uploading your bid, bidders are encouraged to verify the successful upload of the document. Bids must be received by the designated date and time and none will be considered thereafter.

Bids will be prepared per the specifications detailed within the bid documents which are available at no charge with registration through DemandStar (https://www.demandstar.com/registration) or a copy can be obtained in the Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY 

Bids received after 2:00 PM EDT on December 16, 2020 will be considered non-responsive and will be rejected.

Questions Deadline:                          Questions may be submitted in writing by email to jmhall@frankfort.ky.gov or written communication can be sent to on or before December 2, 2020.

Answers to Questions:                      Answers will be posted on www.frankfort.ky.gov  , December 9, 2020. Changes and addendums will also be emailed to known possible bidders based on the return of “Confirmation of Receipt”.

Approved Equals:                              Approved Equals may be submitted in writing by email to jmhall@frankfort.ky.gov on or before December 2, 2020.   Answers will be posted on www.frankfort.ky.gov  , December 9, 2020. Approved equals will also be emailed to known possible bidders based on the return of “Confirmation of Receipt”.

Question Responses:

  1. Would the City of Frankfort be willing to accept a welded steel shelter design as an approved equal for this project?
    1. Due to the concern for durability and installation, the City of Frankfort will not accept a welded steel shelter design as an equal for this project.  Please follow the specifications included in the bid document.

  2. Would the City of Frankfort accept a solar lighting package that includes a maintenance free rechargeable lead acid battery instead of the stated bid specifications of a lithium ion battery as an approved equal?
    1. The City of Frankfort will not accept lead acid batteries as an approved equal.   The City of Frankfort will accept a free standing solar lighting system that includes lithium ion batteries and meets all other specifications.    The free standing lighting should include a minimum 8’ aluminum pole or mounting hardware if it can be affixed directly to the shelter.  

    2. Please use the adjusted specifications for your bid document:

  1. Solar Lighting
    1. Each shelter shall be equipped with an integrated or nonintegrated solar light kit.   
    2. The solar panels shall be factory installed on the roof of the shelter, if integrated.  Location of solar panels must be adjustable to ensure it is south facing regardless of the location of the shelter.  Solar panel must be of sufficient wattage to charge batteries on 6 hours of uninterrupted sunlight.
    3. The battery enclosure shall be located on the rear outside wall or on the roof of the shelter, if integrated.  Batteries must be lithium ion type and allow for a minimum of 3 (three) day battery back-up for the lighting system. 
    4. The lights shall be LED with operation between dusk to dawn. Lights must be motion activated with auto dim settings. 
    5. If the light is an integrated system, the light shall be integrated under the shelter roof with tamper resistant hardware.  The wiring shall be pre-wired and installed to the roof prior to shipping.
    6. LED lights must output at least 800 lumens with a temperature range of 4,000K-6,500K.
    7. A solar lighting system that is not integrated into the existing bus shelter shall include a minimum 10’’ aluminum pole or mounting hardware that can be affixed directly to the shelter.

 

Invitation to Bid- Bus Shelter Purchase- 2202101-67

The City of Frankfort will receive sealed bids for the purchase of (5) five bus shelters for our transit division located at 301 Bald Knob Road Frankfort, KY 40601.  Bids must be submitted to the Office of the Purchasing Division, City Hall 315 West Second Street Frankfort, KY until 2:00 P.M. EST, December 16, 2020.  

All bids must be turned in to the Office of the Purchasing Division, City Hall 315 West Second St., Frankfort, KY, no later than 2:00 p.m EST on date of bid opening.  Bids cannot be accepted at any other location.   Bids will be opened thereupon or about 2:00 p.m. EST December 16, 2020, at a public bid opening in the Commission Chamber of City Hall, 315 West Second Street Frankfort, KY.  Bids must be received by the designated date and time and none will be considered thereafter.

Questions and Approved Equals Request Deadline:

Requests may be submitted in writing by email to jmhall@frankfort.ky.gov on or before December 2, 2020 by 5 PM

Answers to Questions and Approved Equals Requests:

Answers will be posted on www.frankfort.ky.gov, December 9, 2020. Changes and addendums will also be emailed to all knowns possible bidders based on the return of “Confirmation of Receipt”

The City of Frankfort, Kentucky reserves the right to reject any and all bids received, and to select that bid which it determines to be in its best interest.  The award of this bid will be made on the basis of the lowest evaluated bid price as permitted in KRS 45A.365.

All bid forms, information, and specifications regarding this bid are available from the Purchasing Office.  Bidders are encouraged to submit their bid in a sealed envelope, and the bidder is advised to clearly mark the sealed bid with the bid number and description, opening time and date listed above.  The City of Frankfort, KY is not responsible for the premature opening of, or the failure to open, a sealed bid not properly addressed or identified.

This bid package is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation be Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs.

Bidders are invited to be present for the opening of the bids submitted.

FOR THE CITY OF FRANKFORT, KENTUCKY

Angie Disponette Purchasing Agent

 

Camera Bid- Addendum #1: 219202-67

Description:                        In Vehicle Cameras

Pre-bid Conference:         None

Bid Deadline:                      August 3, 2020

Bid Delivery:                       August 3, 2020

PHYSICAL BIDS: All bids must be turned in to the Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY, no later than 2:00 pm EST on date of bid opening. Bids cannot be accepted at any other location. Bids must be received by the designated date and time and none will be considered thereafter.

Bidders are to submit physical bids in a sealed envelope; the bidder is advised to clearly mark the sealed bid with the bid number and description listed above. The City of Frankfort, Kentucky is not responsible for the premature opening of, or the failure to open, a sealed bid not properly addressed or identified.

ELECTRONIC BIDS: Electronic Bids submitted through DemandStar will also be accepted for this project. Bids must be signed and submitted in same required format. Submit one (1) electronic copy if using E-Bidding. After uploading your bid, bidders are encouraged to verify the successful upload of the document. Bids must be received by the designated date and time and none will be considered thereafter.

Bids will be prepared per the specifications detailed within the Bid documents which are available at no charge with registration through DemandStar (https://www.demandstar.com/registration) or a copy can be obtained in the Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY 

Bids received after 2:00 PM EDT on August 3, 2020 will be considered non-responsive and will be rejected.

Questions Deadline:                          Questions may be submitted in writing by email to jmhall@frankfort.ky.gov or written communication can be sent to on or before July 13, 2020.

Answers to Questions:                      Answers will be posted on www.frankfort.ky.gov  , July 20, 2020. Changes and addendums will also be emailed to known possible bidders based on the return of “Confirmation of Receipt”.

Approved Equals:                              Approved Equals may be submitted in writing by email to jmhall@frankfort.ky.gov on or before July 13, 2020.   Answers will be posted on www.frankfort.ky.gov  , July 20, 2020. Approved equals will also be emailed to known possible bidders based on the return of “Confirmation of Receipt”.

Question Responses:

  1. Since the project does not have a DBE goal, is it a mandatory requirement to use DBE?
    1. There is no separate DBE goal set for this project. However, FKFT has an overall/combined DBE goal of 3.2% for all Federal Transit Administration funded projects. Therefore, any eligible amount spent with DBE’s is added into FKFT’s overall percentage.
  2. If it is not a requirement to use DBE, how should proposers document good faith efforts if we are not attempting to find a DBE?
    1. Since there is no DBE goal established with this project, good faith efforts does not apply. However, we do highly encourage to use DBE whenever possible. 
  3. Are vendors required to remove the existing systems?
    1. Yes, vendors will be expected to remove the existing systems.
  4. If removal of existing systems is required, will Frankfort Transit please clarify what vendors are to do with the old equipment that is removed?
    1. The old equipment will be turned in to Frankfort Transit.
  5. Will a cut and tuck of existing cabling be acceptable or is complete removal required?
    1. A cut and tuck method of removing the existing systems is preferred.
  6. On page 29, Appendix D: Bid Opportunity List, must references be submitted with this completed form that is due before the bid package is received?
    1. The references must be submitted with the bid package, it is not required before the bid package submittal.
  7. 4.3.6 Rear Vision System, a. The rear vision system monitor shall be designed for using mobile applications and must be FCC approved to operate between 10.5VCD or 30 VCD.  What mobile applications are you needing?  You state you have a tablet installed already.  Was the intent of this to say the monitor needs to be built for mobile application?
    1. The monitor (for the rear view camera) must be a monitor designed for mobile applications, i.e. not a T.V. hooked to an inverter.
  8. Please clarify specification 4.3.3b- Will storage media be used interchangeably for both vehicle applications (4 camera and 8 camera.) DVRs are available to support various number of camera channels (4,6 & 8).
    1. Yes, the intent is to move to a single system that allows interoperability between all vehicles. 
  9. In section 4.3.9d- there is an incomplete sentence- what is being requested?
    1. “Any defective parts or components that need to be shipped back to the manufacturer must be mailed to an address within the U.S.A”
  10. Item 2.7 states “Return original document with bid response”. Does the City want vendors to return a copy of the complete IFB document with our response?
    1. The City will no longer require this item.  No original document is needed.
  11. As per item 4.3.1.i; “The system must be capable of onboard viewing, downloading and control via laptop, tablet or proprietary onboard devise and be capable of the same via smart phone or wireless connection.” Can the City please advise if wireless downloading and live viewing is a requirement of the IFB?
    1. Wireless downloading or access to the devices (downloading/viewing from the building while vehicles are parked at the garage connected to Wi-Fi) is a requirement of the systems.  Live view on the bus in during transit is a capability that we do not have the infrastructure to support. 

Invitation to bid- In vehicle camera system: 219202-67

The City of Frankfort will receive sealed bids for replacement In Vehicle Digital Recording Systems for our transit division located at 301 Bald Knob Road Frankfort, KY 40601.  Bids must be submitted to the Office of the Purchasing Division, City Hall 315 West Second Street Frankfort, KY until 2:00 P.M. EST, August 3, 2020.  

All bids must be turned in to the Office of the Purchasing Division, City Hall 315 West Second St., Frankfort, KY, no later than 2:00 p.m EST on date of bid opening.  Bids cannot be accepted at any other location.   Bids will be opened thereupon or about 2:05 p.m. EST, August 3, 2020. Bids must be received by the designated date and time and none will be considered thereafter.

PHYSICAL BIDS: All bids must be turned in to the Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY, no later than 2:00 pm EST on date of bid opening. Bids cannot be accepted at any other location. Bids must be received by the designated date and time and none will be considered thereafter.

Bidders are to submit physical bids in a sealed envelope; the bidder is advised to clearly mark the sealed bid with the bid number and description listed above. The City of Frankfort, Kentucky is not responsible for the premature opening of, or the failure to open, a sealed bid not properly addressed or identified.

ELECTRONIC BIDS: Electronic Bids submitted through DemandStar will also be accepted for this project. Bids must be signed and submitted in same required format. Submit one (1) electronic copy if using E-Bidding. After uploading your bid, bidders are encouraged to verify the successful upload of the document. Bids must be received by the designated date and time and none will be considered thereafter.

Bids will be prepared per the specifications detailed within the Bid documents which are available at no charge with registration through DemandStar (https://www.demandstar.com/registration) or a copy can be obtained in the Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY. 

Questions and Approved Equals Request Deadline:

Requests may be submitted in writing by email to jmhall@frankfort.ky.gov on or before July 13, 2020 by 5 PM

Answers to Questions and Approved Equals Requests:

Answers will be posted on www.frankfort.ky.gov, July 20, 2020. Changes and addendums will also be emailed to all knowns possible bidders based on the return of “Confirmation of Receipt”

The City of Frankfort, Kentucky reserves the right to reject any and all bids received, and to select that bid which it determines to be in its best interest. The award of this bid will be made on the basis of the lowest and best evaluated bid price.

Bidders are invited to be present for the opening of the bids submitted. [NOTE:   During the COVID-19 emergency, bid opening procedures may be altered to comply with social distancing. Bidders will be notified accordingly.]

FOR THE CITY OF FRANKFORT, KENTUCKY

Angie Disponette Purchasing Agent

 

Radio Bid- Addendum #1: 219201-67

Description:                        LMRS Replacement

Pre-bid Conference:         None

Bid Deadline:                      July 22, 2020; 2:00 PM EDT

REVISED BID DEADLINE:  August 12, 2020; 2:00 PM EDT

Bid Delivery:                       

PHYSICAL BIDS: All bids must be turned in to the Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY, no later than 2:00 pm EST on date of bid opening. Bids cannot be accepted at any other location. Bids must be received by the designated date and time and none will be considered thereafter.

Bidders are to submit physical bids in a sealed envelope; the bidder is advised to clearly mark the sealed bid with the bid number and description listed above. The City of Frankfort, Kentucky is not responsible for the premature opening of, or the failure to open, a sealed bid not properly addressed or identified.

ELECTRONIC BIDS: Electronic Bids submitted through DemandStar will also be accepted for this project. Bids must be signed and submitted in same required format. Submit one (1) electronic copy if using E-Bidding. After uploading your bid, bidders are encouraged to verify the successful upload of the document. Bids must be received by the designated date and time and none will be considered thereafter.

Bids will be prepared per the specifications detailed within the Bid documents which are available at no charge with registration through DemandStar (https://www.demandstar.com/registration) or a copy can be obtained in the Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY 

Bids received after 2:00 PM EDT on July 22, 2020 August 12, 2020 will be considered non-responsive and will be rejected.

Questions Deadline:                          Questions may be submitted in writing by email to jmhall@frankfort.ky.gov or written communication can be sent to on or before July 27, 2020.

Answers to Questions:                      Answers will be posted on www.frankfort.ky.gov  , July 31, 2020 by 2:00 PM EDT. Changes and addendums will also be emailed to known possible bidders based on the return of “Confirmation of Receipt”.

Approved Equals:                              Approved Equals may be submitted in writing by email to jmhall@frankfort.ky.gov on or before July 27, 2020.   Answers will be posted on www.frankfort.ky.gov  , July 31, 2020 by 2:00 PM EDT. Approved equals will also be emailed to known possible bidders based on the return of “Confirmation of Receipt”.

Question Responses:

  1.  What band should the system be quoted as, VHF or UHF?

VHF

a. Bid is titled and has VHF listed throughout but lists the current system as UHF Analog. Additionally, 4.6.1 of the bid states “Coverage models are not available for the current VHF analog system”.

Para. 4.6 details the coverage area provided by the current radio system.  Currently, we do not have an adequate understanding of RF coverage in key areas throughout the city.  This has burdened the requirement for coverage estimates for digital audio quality as listed in para. 4.7.7 and 5.5

2. What is the current FCC License Call Sign? And any call signs that are planned to be used for new system?

a. Information is needed for updating purposes, as well as current system information such as tower locations and antenna heights.

Currently, the only tower location used by Frankfort Transit is located on Bald Knob Rd.  This tower services City of Frankfort/ E911.  The antenna height is 61 meters.  Other towers would need to be leased at Frankfort Transit’s expense.  

b. Three licenses had relevance to information stated in the bid, but are very different.

i. KLI208 is a license that is referenced as Frankfort Transit, but it is VHF and is located on a water tank on US 127 South

ii. KM9325 is licensed as City of Frankfort E911 and is located Bald Knob Rd with a 61 meter antenna height, but the license overall has 3 locations, whereas the bid lists one location.

iii. WQEL428 is located on Bald Knob Rd, but it is UHF and is licensed as E911 1. We could not find any license that matches the coordinates from bid exactly, but KLI208 and KM9325 are the closest.

Coordinates on these sites are closest to several towers located near McCann Rd (specifically behind what looks like a quarry of some type), while the coordinates on the bid match one of the two towers on Clifty Rd.

Transit currently uses KM9325 which is licensed to the City of Frankfort E911 and is located on Bald Knob Rd. The only location used by Frankfort Transit is located on Bald Knob Rd.   Frankfort Transit has used KLI208 in the past but it is no longer used.  The location is on the water tank on US 127 South (this was a previous lease).  The KLI208 license may be used for future needs. 

3. Do the current tower sites currently have internet access? If so, what type of internet service and who is provider?

Yes, internet access is available and is provided by Frankfort Plant Board. 

4. What are the overall quantity of radios?

a. 4.1.3 advises (2) repeaters, (4) portables, (30) mobiles, and (7) base stations

Para. 4.1.3 contains the correct amount of units required.

b. 5.3 advises (2) repeaters, (3) portables, (25) mobiles, and (6) base stations

The correct amount of units is listed in 4.1.3

5. Should site infrastructure components (duplexer, coax, antenna, etc.) be quoted on proposal, or only if it is determined current equipment cannot be reused?

a. 4.7.7 advises antennas, lines, combiner, etc. to be reused after testing and inspection

Para. 4.7.1 requires the system to exceed the legacy system in terms of reliability, capacity, and resiliency. 

RF Equipment known to the agency has exceeded the useful life expectation and has been revealed as incompatible with the transition from analog to digital transmission.  Replacement of accessories such as cabling, antennas, etc. are an assumed expense.  If upon vendor inspection of sites and equipment for compatibility there is the ability to reuse said equipment while meeting the upgrade expectations of para 4.7.1 the vendor and agency can review cost savings options of reuse.

6. Responsibility matrix (General Requirements) lists the vendor as responsible for “Tower leasing or site development”; does this mean the vendor is responsible for taking on the lease and the cost, or just identifying the site(s) and setting up the lease agreement?

The vendor is responsible for identifying the site(s) and setting up the lease agreement between the site owner and City of Frankfort if a non-city own tower is recommended for desired service coverage. 

7. 4.3.1. implies that all 59 FCC registered tower sites in the Frankfort area should be considered as potential radio sites. Was this your intent? Can any further information on the 59 registered towers in the Frankfort area be shared with bidders?

 Utilizing towers that are currently leased/in use by the city is the expectation.  Use of other tower locations within the area that will provide optimal coverage of tiles as identified as critical based on the vendor’s TSB-88 based plan will be used for future decisions. 

8. For interoperability with medical, 911, and EOC (4.7.6).

To meet this requirement, is a console patch, standalone radio resource at 911, or standalone bridge solution acceptable? Or is direct radio-to radio communication required? Please provide agency title, radio system type and dispatch console type (make, model, etc.) for all systems you desire to interoperate with.

The intent is to provide the ability to communicate radio to radio, through locally programing frequencies that E911 and EMS utilize into select agency radios in event of emergencies or support of EMS operations.  Ideally, this would be accomplished locally through programming without having to contact vendor or through ‘over the air’ programming of select systems from EMS/E911.

9. 4.7.7. indicates that re-use of existing radio sites is one of the criteria on which the new system design should be based. Yet 4.3.1. indicates all 59 registered tower sites in the Frankfort area should be considered. Please explain and resolve the apparent conflict in these two sections/statements.

Para. 4.7.8 states “Additional radio repeater site development is considered in scope of this proposal”. Utilizing towers that are currently leased/in use by the city is the expectation.  Use of other tower locations within the area that will provide optimal coverage of tiles identified as critical based on the vendor’s TSB-88 based plan will be considered.

10. Do you have a list of utilized tower locations?

4.7.8. (Radio towers and site development) states a complete listing of utilized tower locations is provided in Paragraph 5.1. Yet 5.1 contains no such information. Please resolve.

The only licensed transmit site that is owned by the City of Frankfort is located at Bald Knob Rd. 

 

FRANKFORT County: FRANKLIN State: KY

Lat (NAD83): 38-12-55.2 N Long (NAD83): 084-54-19.8 W 

 

11. 4.7.9. references expandable voice and data memory capability? Please provide additional detail regarding this need and potential use cases for this feature.

This references the ability to provide additional “on device storage” of received/sent transmissions for playback on site (local to the radio).  As an example, during an accident investigation we require the ability to review radio transmissions and download GPS data for the time prior to and immediately after an incident.  This data must be transportable and replaceable without removing the device from service.

12. Can a vendor bid a portion of the hardware? For example, mobiles & portables, or infrastructure or consolettes, etc.?

No, the bid must be completed and stated within the bid package.  Partial bids will not be accepted. 

13.  Section 2.11 states “The delivery/ installation shall be made within ninety (90) days of bid award.  If delivery/ installation has not been made within 120 days after bid award, a credit of $10 per day will be assessed against the total due.”  Can this deadline be extended to 180 days after bid award for credit assessment? 

Yes, the credit assessment date can be extended to 180 days if the vendor can show due diligence on performing the installation.  In addition, the delivery/installation date can be extended to 120 days of bid award. 

 

 

 

Invitation to bid- LMRS Replacement: 219201-67

The City of Frankfort will receive sealed bids for VHF Land Mobile Radio System (LMRS) Replacement with the execution of a contract between the City and the successful bidder.   Bids will be received in the Finance Department, City Hall, 315 West Second Street, Frankfort, Kentucky, until 2:00 p.m. EST, July 22 ,2020. Bid opening will occur at approximately 2:05 p.m. EST, July 22, 2020.

PHYSICAL BIDS: All bids must be turned in to the Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY, no later than 2:00 pm EST on date of bid opening. Bids cannot be accepted at any other location. Bids must be received by the designated date and time and none will be considered thereafter.

Bidders are to submit physical bids in a sealed envelope; the bidder is advised to clearly mark the sealed bid with the bid number and description listed above. The City of Frankfort, Kentucky is not responsible for the premature opening of, or the failure to open, a sealed bid not properly addressed or identified.

ELECTRONIC BIDS: Electronic Bids submitted through DemandStar will also be accepted for this project. Bids must be signed and submitted in same required format. Submit one (1) electronic copy if using E-Bidding. After uploading your bid, bidders are encouraged to verify the successful upload of the document. Bids must be received by the designated date and time and none will be considered thereafter.

Bids will be prepared per the specifications detailed within the Bid documents which are available at no charge with registration through DemandStar (https://www.demandstar.com/registration) or a copy can be obtained in the Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY. 

The City of Frankfort, Kentucky reserves the right to reject any and all bids received, and to select that bid which it determines to be in its best interest. The award of this bid will be made on the basis of the lowest and best evaluated bid price.

Bidders are invited to be present for the opening of the bids submitted. [NOTE:  During the COVID-19 emergency, bid opening procedures may be altered to comply with social distancing. Bidders will be notified accordingly.]

FOR THE CITY OF FRANKFORT, KENTUCKY

Angie Disponette, Purchasing Agent

Invitation to bid- Transit Building Renovation

Sealed bids will be received by the City of Frankfort for the Frankfort Transit Renovations in Frankfort, Kentucky, until 2:00 p.m. ET on 12 June 2019, at Council Chambers, City Hall, 315 West 2nd Street, Frankfort, KY 40601. Bids will be opened and read aloud.

Copies of the Bidding Documents may be obtained at Lynn Imaging, 328 Old Vine Street, Lexington KY 40507, 859-255-1021. Please contact Lynn Imaging for the cost of the Bidding Documents. Deposits should be made payable to the City of Frankfort. Hard copy deposits are refundable while digital copy deposits are non-refundable. Bidders requesting Contract Documents to be shipped by mail must forward the required deposit, as well as a separate check for twenty-two dollars ($22) made payable to Lynn Imaging for shipping costs. Deposits will be refunded to all plan holders submitting a valid bid upon return of a complete set (minus bid forms) in good condition on or before thirty (30) days after the bid date. No refunds will be made for Bidding Documents returned after that date. Successful low bidder and subcontractors will retain Bidding Documents, and will receive a deposit refund upon execution of construction contract. A Performance & Payment Bond and a Bid Security are not required for this project.

Documents may be viewed at the following locations:

G. Scott & Associates, Architects plc

314 Wilkinson Street

Frankfort, KY 40601

Phone: 502-875-2290

Fax: 502-875-1307

Contact: Craig Aossey

E-mail: mail@gscottarch.com

Frankfort Transit

301 Bald Knob Road

Frankfort, KY 40601

Phone: 502-352-2089

Fax: 502-352-2155

Contact: Jennifer Hall

E-mail: jmhall@frankfort.ky.gov

Builders Exchange of Louisville

2300 Meadow Dr.

Louisville, KY 40218-1372

Phone: 502-459-9800

Fax: 502-459-9803

Contact: Treva Masters

E-mail: tmasters@bxkentucky.com

E-Tech Consultants

378 Park Avenue

Lexington, Ky. 40502

Phone: 859-254-4200

Fax: 502-589-2240

Contact: Grant Wilson

E-Mail:grant@e-techconsultants.com



Builder’s Exchange

4350 Glendale-Milford Rd, #120

Cincinnati, OH 45242

Phone: 866-907-6300

Fax: 866-907-6304

Contact: Cyndi Thornton

E-mail: CThornton@bxohio.com

The Owner reserves the right to reject any and all bids or to waive any informalities in the bidding. No bid may be withdrawn without the consent of the Owner or forfeit of Bid Security for a period of thirty (30) days subsequent to the date for receipt of bids.

Jennifer Hall, Transit Superintendent

Frankfort Transit – City of Frankfort

ADDENDUM no. 1
FRANKFORT TRANSIT RENOVATIONS                                                                  GSA #1831 FRANKFORT TRANSIT SEALED BID # 219001-67
 


ADDENDUM NUMBER ONE                      17 MAY 19
 The Contract Documents for the above project are amended as described in the following items.  All Bidders must acknowledge this Addendum in the “Form of Bid”--failure to acknowledge same may result in disqualification of Bidder.  A total of  2  pages, including  0 Drawing(s) and enclosures, are included this Addendum. 


GENERAL
 
(Add. No. 1 – 17 May 19) Item 1.  Contractor’s List - Plan holders list can be viewed online at www.lynnimaging.com
 
(Add. No. 1 – 17 May 19) Item 2.  Pre-Bid Conference - Contractors present at Pre-Bid:

NAME
Katlyn Howell
Jason Harrod
Dave Hutchinson
Brandon Helton
Greg Meyer
Bishop Carter
COMPANY
The Way Maker Grp
BCA Inc.
Whitehead-Hancock
Churchill McGee
Meyer Midwest
Elaine Allen LLC
PHONE
859-699-8262
502-249-7537
502-227-2213
859-389-6976
502-695-8835
859-221-1563
EMAIL
katlyn@thewaymakergroup.com
jharrod@bardstown.com  
dhutchinson@whitehead-hancock.com
bhelton@churchillmcgee.com
meyerky@aol.com
bishop.carter@elaineallenllc.com


(Add. No. 1 – 17 May 19) Item 3.  Last Day for Addenda Inquiries - The last day for addenda inquiries has moved from 29 May at 12:00 pm to 05 June at    12:00 pm.
 
(Add. No. 1 – 17 May 19) Item 4.  Bid Date - The Bid Date has changed from 05 June at 2:00 pm to 12 June at 2:00 pm.  The location remains the same (Council Chambers, City Hall, 315 West 2nd Street, Frankfort KY 40601).
 
SPECIFICATIONS  
 
(Add. No. 1 – 17 May 19) Item 5. General Terms and Conditions, Page 3, Item 16 WARRANTIES OF EQUALITY: - Add the following language at the end:  Contractor shall provide a 1-yr General contractor warranty for all material and labor to install items concerning the following:  All mechanical and electrical work in the contract; all material provided and work installed for rooms 104 Toilet and 105 Storage; and material and labor to install door mark 103.  Any patching work outside this description or finish work outside this description will not require work to be warranted past final completion which will include ceiling grid and tile work in 109 Dispatch.
 
(Add. No. 1 – 17 May 19) Item 6.      12. GENERAL INFORMATION (page AB-3) - Frankfort Transit has amended this specification and added the following language: E. KYTC/OTD/FTA has the authority to visit the site and have access to all records.
 
(Add. No. 1 – 17 May 19) Item 7.      24. DBE PROMPT PAYMENT CLAUSE (page AB-6) - 3.  Revise to Read: Equal Opportunity/Affirmative Action employer and is a Drug free Work Place: Frankfort Transit is an equal opportunity/affirmative action employer and is a zero tolerance workplace.

DRAWINGS

(Add. No. 1 – 17 May 19) Item 8. Dwg A-1.01 - Remove all work associated with Keyed construction Note #5.  The doors between 109 Dispatch and 108 Garage Bays shall remain. - Remove the wall finish paint work in 109 Dispatch.  No paint by Contractor in this room. - Remove Room Finish Schedule note #2.  Patching of the floor base will not be in this contract where noted (Rooms 102, 106, 109, and 111).
 
END OF ADDENDUM ONE                 17 May 2019